PJM_Contract_Documents_Usage Flashcards
(15 cards)
What are contract documents in the context of construction?
They include the owner-contractor agreement (e.g., A101), general conditions (e.g., A201), supplemental conditions, drawings, specifications, contract forms, and pre-contract addenda.
What role do construction documents (CDs) play during bidding and contract administration?
They are the basis for bids, contractor evaluation, RFIs, submittals, and project closeout activities.
What is the difference between contract documents and construction documents?
Construction documents refer to drawings and specifications. Contract documents include those plus agreements, general and supplemental conditions.
What should you look for when reviewing bids?
Check for completeness, correct format, and alignment with bidding requirements.
Are bidding requirements part of the contract documents?
No. Since bidding ends when the contract is signed, they are not incorporated into the construction contract.
What is an RFI (Request for Information)?
A formal contractor request to clarify missing or unclear information in the CDs. It is not for redesign.
What should an architect do when responding to an RFI?
Review the CDs, locate relevant info, and respond professionally. Provide supplemental info if needed.
When does an RFI become an additional service?
When the requested info is already in the CDs and the architect is asked to provide it again.
What are submittals?
Documentation from contractors showing products/assemblies to be installed, to confirm compliance with design intent.
What is the contractor’s role in submittals?
They must review and approve submittals before sending them to the architect, per A201.
What should the architect confirm in a submittal review?
Ensure it’s required, does not address means/methods, and complies with CDs.
What should not be reviewed by the architect in submittals?
Contractor means and methods (e.g., shoring), which should be marked as ‘not reviewed’.
How does CD clarity impact RFIs and submittals?
Clear CDs reduce unnecessary RFIs and increase quality submittals.
What is the architect’s responsibility at project closeout?
Determine compliance with CDs, issue certificates of substantial and final completion.
What closeout information is found in contract documents?
Turnover procedures, warranties, final payment process, and punch list requirements.
