PJM_Team_Communication Flashcards
(25 cards)
What is one of the PM’s most important tasks to keep the project on track?
Maintaining clear communication within the project team.
What are the three common organizational structures?
Horizontal, vertical, and matrix.
How does a horizontal structure affect communication?
Projects are handed off between departments, risking loss of design intent without good communication.
What helps prevent information loss in a horizontal structure?
Project handover meetings.
What is a benefit of a vertical structure?
One team works from start to finish, preserving clarity of design goals.
What is a matrix structure?
A core team works throughout while specialists join during certain phases.
When should communication protocols be discussed?
At the beginning of a project.
What is synchronous communication ideal for?
Problem-solving and decision-making (e.g., meetings).
What is asynchronous communication ideal for?
Transmitting written/graphic info (e.g., emails, sketches, markups).
What form of communication is best for important, archivable messages?
Properly formatted internal emails.
When are markups typically used?
During DD and CD phases to communicate graphic corrections.
What are the four key synchronous internal meeting types?
Design meetings, in-house project team meetings, constructability meetings, impromptu conversations.
What happens during design meetings?
Conceptual ideas like massing and floor plans are discussed (SD and DD phases).
What is the focus of in-house project team meetings?
Status updates, task allocation, and owner updates.
When do constructability meetings occur and what is their focus?
During CD; they focus on technical detailing and outstanding markups.
What is the benefit of impromptu conversations?
Efficient resolution of issues with only relevant team members.
What are the three key consultant meeting types?
Kickoff meetings, coordination meetings, and page turns.
What is discussed in a project kickoff meeting?
Scope, responsibilities, communication protocols, deliverables, and schedule.
What do consultants rely on to begin system design?
Fixed background drawings and reliable project parameters.
What do coordination meetings focus on?
System integration and conflict resolution (DD and CD phases).
What is a page turn meeting?
Detailed drawing review for errors and coordination issues near end of DD/CD.
How does BIM help communication?
Allows real-time clash detection and review of design data across disciplines.
What should follow an impromptu coordination call?
An email summarizing the discussion for documentation.
Why is choosing the right meeting at the right time critical?
To ensure effective progress and team coordination.
