PJM_Work_Plan Flashcards
(24 cards)
What is a work plan in architecture?
An internal document used to plan, manage, and track project schedule, staffing, and fees.
What does a work plan typically include?
Fee proposal, staffing plan, schedule, and project tasks linked to deliverables.
When is a draft work plan typically created?
Before an owner-architect agreement is signed.
What are the two ways to develop a proposed architectural fee?
Top-down and bottom-up fee analysis.
What is a top-down fee analysis?
Estimates total fee based on past projects or cost percentage, then breaks down by phase.
What is a bottom-up fee analysis?
Starts with scope, estimates hours for tasks, multiplies by staff rates to get total fee.
Why compare top-down and bottom-up fees?
To ensure proposed fee is realistic and covers the project scope.
What happens after scope and fee are agreed upon?
The owner signs the agreement, and the project manager finalizes the work plan.
What are FTEs?
Full-time equivalents; used to estimate staffing needs per week.
What types of tasks are included in a work plan?
Design, code research, coordination, client reviews, QA/QC, and more.
How should staffing change through project phases?
Designers are front-loaded, technical staff ramp up for CDs and CA.
Why is full-time staffing ideal?
It improves focus, consistency, and project momentum.
What should a PM do when tasks take longer than planned?
Adjust future staffing, reduce contingency, or accept lower profit.
What if a task takes less time than expected?
Verify deliverable quality, then add remaining fee to contingency.
What does unused contingency become?
Profit.
What should a PM do if team works on a task not in the work plan?
Check if it’s in the scope; if not, negotiate an additional services fee.
How does the work plan help manage client involvement?
It helps set expectations and allows updates based on client decisions.
What if the client wants to compress the schedule?
The PM adjusts staffing and possibly increases the fee for experienced staff.
Who is responsible for schedule delays due to client feedback?
The client, not the architect.
How is the work plan used during CA?
To track hours spent and ensure time aligns with fee and staffing expectations.
What are common CA phase tasks tracked in the work plan?
Submittal reviews, site visits, OAC meetings, RFIs.
What schedule does the contractor provide per B101?
A submittal schedule to help the architect adjust the work plan.
When should the work plan be updated?
Whenever schedule, staffing, or deliverables change.
What is the goal of maintaining a work plan?
To provide quality services while achieving profitability.
