PJM_Work_Plan_Example Flashcards
(23 cards)
Why do architects develop a preliminary work plan for proposals?
To estimate time, effort, and fee required for the project and make competitive proposals.
What are the two budgeting approaches used in a work plan?
Top-down and bottom-up budgeting.
How is a top-down budget calculated?
Based on project history, construction cost, and percentage allocated for design fee.
In the example, what was the estimated fee based on 4% of a $24M construction cost?
960000
What is the typical DBB fee distribution by phase?
15% SD, 20% DD, 40% CDs, 5% Bidding, 20% CA.
How are labor hours per phase estimated using top-down budgeting?
Divide the fee for the phase by average billing rate, then divide by number of weeks.
What does comparing top-down and bottom-up budgets help determine?
A reasonable, accurate final proposed fee.
How is a bottom-up budget built?
Estimate hours for each task, multiply by staff rates, and total all to get fee.
What is the purpose of tracking project-to-date labor?
To compare actual costs to the estimated work plan and evaluate project health.
What should a PM do if actual hours exceed projections?
Check if extra work was out of scope; if not, adjust future phase budgets.
If designers spent extra hours in SD, how can PM compensate?
Reduce hours in DD phase if front-loading benefits later phases.
What is the risk of not adjusting fee or scope when scope increases?
Loss of profit, project strain, and client relationship issues.
What happens if scope increases but fee doesn’t?
Extra effort is needed without compensation, risking quality and profitability.
How does a PM refine a proposal based on client requests?
Add scope, adjust schedule, and revise fee accordingly.
When is the work plan finalized?
After the owner signs the contract and negotiations are complete.
Why is the work plan a living document?
It must be adjusted as scope, labor, or schedule changes throughout the project.
What does ‘project-to-date’ describe?
Actual labor recorded against a project phase.
How should a PM handle changes in project phasing or packaging?
Communicate impacts on fee and schedule to client and adjust work plan accordingly.
Why must the work plan track each staff member’s time?
To ensure resource allocation aligns with budget and schedule.
What role does a work plan play in client communication?
Helps manage expectations, review impacts of scope/schedule changes, and support negotiations.
Why is it critical to confirm scope before adjusting staffing?
To avoid unauthorized services and ensure tasks are within the agreed contract.
What does the B101 say about performing additional services?
They require owner approval during design phases.
Why are work plans essential for firm financial health?
They allow tracking of individual project performance for firm-wide planning and profitability.
