Flashcards in 5.1 correspondence manual (12-2014) Deck (14)
Are route slips considered correspondence.
What code specifies that all written communications shall be written in plain straighforward language, avoiding technical terms as much as possible?
Government Code 6215. (1-3)
What is a category 1 correspondence prepared on? and what type of correspondence is it used for?
A memorandum, (CHP 51)
Used for intradepartmental and interdepartmental correspondence. (1-3)
A category 2 Correspondence is prepared on? What type of correspondence is it used for?
It is used for correspondence directed to agencies or individuals outside of Ca. state government. (1-4)
Location code is the first element in the file numbers. The number is the location code for whom?
the person signing the document (1-15)
single paragraph letters shall be ________ spaced?
How far is the second and additional pages headed from the top?
one inches (6 spaces) (2-9)
On a 2nd page, how many lines below the date is the text?
four (2-9 f1)
"Attachments(s) or enclosures" shall be shown ___ (how many) line spaces below the signature group and flush with the left margin?
two lines. (2-10 6a)
Attachments or enclosures shall be __________ and not paperclipped, when being sent through the mail.
loose or stapled. (2-11 6b)
Correspondence directed to all appointed and elected state officials shall be prepared on a ________
CHP, 51, Memorandum (2-3)
The saluation "Madam" should be avoided except when?
a woman occupies a position, such as president, secretary, etc. (4-6)
What class mail is used?
first class (5-7)